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General Data Protection Regulation (GDPR) Online Course
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This GDPR training course explains personal data, data protection principles, lawful processing, individual rights, Subject Access Requests, consent, security breaches and workplace responsibilities. It is suitable for employees, managers and professionals who handle personal information and need practical knowledge to protect data, reduce compliance risks and follow UK data protection requirements.
General Data Protection Regulation (GDPR) Online Course Summary
Course Name: General Data Protection Regulation (GDPR) Online Course
Duration: 1 Hour
Delivery: Online Training Course
Certificate Included: Instant Digital Certificate
Accreditation: CPD Accredited – 1 CPD Point
Suitable For: Healthcare, social care, business, HR, administration, management, IT, compliance and anyone who handles personal data
Assessment: Online Multiple Choice Test
Access: Instant Access – 12 Months
Duration
1 hour
CPD Points
1
Last Updated:
25 Jul 2026
What is General Data Protection Regulation (GDPR) Online training?
General Data Protection Regulation (GDPR) training teaches employees how personal information must be collected, used, stored, shared and protected in the workplace.
In the UK, organisations must comply with the UK GDPR alongside the Data Protection Act 2018. These laws have subsequently been amended by the Data (Use and Access) Act 2025, with all its data protection provisions now in force. Information Commissioner’s Office
This course introduces learners to personal data and special category data, the principles of data protection, lawful bases for processing, individual rights, Subject Access Requests (SARs), consent and data security.
Learners also explore their own responsibilities when handling information. This helps them make better day-to-day decisions when accessing records, sending information, responding to requests or identifying a possible personal data breach.
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Who Is This Course For?
The General Data Protection Regulation (GDPR) Online Course is suitable for anyone who collects, accesses, records, stores, shares or otherwise processes personal information as part of their work.
This includes administrators, managers, HR professionals, recruitment staff, customer service teams, marketing employees, IT and information security staff, compliance professionals, Data Protection Officers, business owners and employees with access to customer or workforce information.
It is also relevant to healthcare and social care workers who may handle particularly sensitive information about patients and service users, including health information.
The course can support staff induction, refresher training and wider organisational data protection training programmes. It is particularly useful for employees who need practical knowledge of their responsibilities without requiring specialist Data Protection Officer-level training.
Key Benefits
✓ Recognise personal data and special category personal data
✓ Apply key UK data protection principles in everyday work
✓ Identify appropriate lawful bases for processing personal information
✓ Recognise and respond appropriately to individual data rights and SARs
✓ Reduce the risk of inappropriate disclosure and personal data breaches
✓ Build confidence when handling confidential and sensitive information
Course Modules
- General Data Protection Regulation – Course Introduction
- What is General Data Protection Regulation?
- Joint Working
- Principles of Data Protection
- What is Personal Data?
- Special Personal Data Categories
- Scope, Roles, & Responsibilities
- Employee Responsibilities
- Section 170 (1) of DPA2018
- Equality Impact Assessment
- Lawful Bases for Processing
- Individual Rights
- Subject Access Requests (SAR)
- Security Breaches
- Explicit & Unambiguous Consent
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Learning Outcomes
| Learner Outcome                                                           | Covered |
|---|---|
| Explain the purpose of the UK GDPR and data protection requirements | ✓ |
| Identify information that constitutes personal data | ✓ |
| Recognise special categories of personal data | ✓ |
| Explain the key principles governing the processing of personal data | ✓ |
| Identify organisational and employee responsibilities for protecting personal information | ✓ |
| Explain the relevance of Section 170 of the Data Protection Act 2018 | ✓ |
| Identify appropriate lawful bases for processing personal data | ✓ |
| Recognise the principal rights individuals have over their personal information | ✓ |
| Explain how a Subject Access Request should be recognised and handled | ✓ |
| Recognise situations that may constitute a personal data breach | ✓ |
| Explain when consent may be relevant to processing personal information | ✓ |
| Distinguish between explicit and unambiguous consent in relevant circumstances | ✓ |
| Apply data protection principles when organisations work and share information together | ✓ |
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What Our Learners Say?
“Clear and practical. It made GDPR responsibilities much easier to apply when handling employee records.”
Rachel Morgan
HR Administrator
“Useful explanation of personal data, Subject Access Requests and what staff should do if a breach occurs.”
Daniel Foster
Compliance Coordinator
“Relevant to my role and easy to follow, particularly the sections covering sensitive information and individual rights.”
Priya Shah
Care Home Administrator
4.86/5 from 1,554+ learners
Why Is General Data Protection Regulation (GDPR) Online training important?
GDPR training helps employees understand how their everyday actions can affect the privacy and security of other people’s personal information.
Mistakes such as emailing information to the wrong person, accessing records without a legitimate reason, retaining unnecessary data or failing to report a suspected breach can expose individuals and organisations to significant risks.
The ICO recommends that data protection training covers the seven data protection principles alongside concepts including personal data, data subjects, personal data breaches and information rights. Information Commissioner’s Office
For healthcare and social care organisations, effective data handling is particularly important because employees routinely work with sensitive health and care information.
Appropriate training supports professional competence, safer information handling, organisational accountability and a workplace culture in which employees understand when information can be used or shared and when concerns should be escalated.
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Is General Data Protection Regulation (GDPR) Online training a legal requirement in the UK?
UK law does not prescribe one specific GDPR course that every employee must complete. However, organisations that process personal data have legal responsibilities under the UK GDPR and Data Protection Act 2018 and must be able to demonstrate appropriate data protection practices.
The UK GDPR’s accountability principle requires organisations to take responsibility for how they process personal data and demonstrate compliance. The ICO identifies staff training as an important part of organisational data protection practice. Information Commissioner’s Office
The Data (Use and Access) Act 2025 has also amended UK data protection legislation rather than replacing the UK GDPR or Data Protection Act 2018. Its data protection provisions are now in force. Information Commissioner’s Office
Employers should therefore provide training appropriate to employees’ roles and the personal information they handle.
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fiGeneral Data Protection Regulation (GDPR) Online training FAQ?
What is GDPR training?
GDPR training teaches employees how to handle personal information appropriately and in accordance with UK data protection requirements. It commonly covers personal data, special category data, data protection principles, lawful processing, individual rights, Subject Access Requests, consent, security and personal data breaches. The aim is to help staff apply data protection requirements during everyday workplace activities.
Who needs GDPR training in the UK?
GDPR training is relevant to employees who handle personal information, including HR, administration, management, customer service, marketing, recruitment, IT, healthcare and social care staff. The level and frequency of training should reflect the employee’s responsibilities and the data-related risks associated with their role.
Is GDPR training a legal requirement in the UK?
There is no statutory requirement for every employee to complete a particular named or accredited GDPR course. However, organisations have legal obligations under UK data protection law and must demonstrate appropriate organisational measures and accountability. Relevant staff training can form an important part of demonstrating effective data protection practices.
How long does the GDPR Online Course take?
The Caredemy General Data Protection Regulation (GDPR) Online Course takes approximately 1 hour to complete. As the training is delivered online, learners can access the course remotely and work through the material at a suitable pace before completing the online multiple-choice assessment.
How often should employees complete GDPR training?
The UK GDPR does not specify a universal expiry period for staff GDPR training. Organisations should determine refresher frequency according to employees’ roles, data protection risks, internal policies and changes in legislation or working practices. Refresher training may also be appropriate following incidents, identified knowledge gaps or significant changes to data-handling procedures.
What are the seven UK GDPR data protection principles?
The seven principles are lawfulness, fairness and transparency; purpose limitation; data minimisation; accuracy; storage limitation; integrity and confidentiality (security); and accountability. The ICO describes these principles as being at the heart of the UK’s data protection regime, meaning they should guide how organisations process personal information.
What is a Subject Access Request under GDPR?
A Subject Access Request, commonly called a SAR, is a request through which an individual exercises their right of access to their personal data. Employees need to recognise potential requests and follow their organisation’s procedures promptly rather than ignoring or unnecessarily delaying them. The Data (Use and Access) Act 2025 has also made changes affecting data subject requests.
Does the Data (Use and Access) Act 2025 replace UK GDPR?
No. The Data (Use and Access) Act 2025 does not replace the UK GDPR or Data Protection Act 2018. It amends aspects of the existing UK data protection framework. All of its data protection provisions are now in force, so organisations should use current ICO guidance when reviewing their data protection policies, processes and staff training.
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